Knauss Fellows FAQs
Knauss Fellows Frequently Asked Questions
When and where is Placement Week?
Where will Finalists be staying during Placement
Week?
Can I stay at an alternative location during
Placement Week, i.e. friend or family's house, instead of staying at the
hotel?
What do I wear during Placement Week, when do I
need to wear it, and do I have to break the bank to update my graduate
student wardrobe?
How flexible or rigid is the February 1 start date
for the fellowship?
How are my Placement Week expenses paid?
Who can I contact to talk about a host office?
Can I contact the host (i.e. the supervisor)
personally?
Should I bring my resume to each of my interviews
during Placement Week? How about my goal statements, etc.?
What if I have updated information that isn't
on my resume that I want to convey to hosts?
What time should I arrive in D.C. to give enough
time to get to the hotel, settled, and ready for Sunday night's event
kicking off Placement Week?
Where do I start looking for health insurance?
My state Sea Grant program? My host office? Go on my own? How are insurance
costs covered?
When do we sign up for interviews for
Placement Week?
How many interviews can I, or should I, sign
up for during Placement Week?
When are interviews during Placement Week?
How are Hosts and Fellows matched, i.e.
how does placement work?
When and where are Placement Week
Evening Activities?
When and how will a Host know if it is
successful in getting a Fellow?
How is the fellowship agreement finalized?
When and
where is Placement Week?
Placement Week will be held from December 8-12, 2008 in Washington, D.C.
Where
will Finalists be staying during Placement Week?
The Marriot Residence Inn (333 E St. SW Washington, DC 20024) is where
you'll be staying. Stay tuned for instructions on making reservations.
http://marriott.com/property/propertypage.mi?marshaCode=WASCP
Can I stay at an alternative
location during Placement Week, i.e. friend or family's house, instead
of staying at the hotel?
It is recommended that you stay at the hotel during
Placement Week for the following reasons:
1. For Legislative Finalists, you will be in close proximity to your interviews on the Hill. The hotel is around within 5 to 15 minute walks from the Legislative Host offices.
2. For Executive Finalists, you will be in close proximity to the Federal Center Southwest Metro station (< 5 minute walk) and several interviews downtown (EPA, State, Commerce, NASA, FWS). NASA is right across the street from the hotel.
3. Your proximity to these various places will be a major convenience to you. The hotel is easy to get to by public transportation from either National Airport (DCA) or Dulles International Airport (IAD).
4. Staying at the hotel with the other Finalists will allow you to meet and mingle with them, share experiences and thoughts on the week as it progresses. This is an important interaction as you will formulate impressions, talk to your Finalist colleagues, re-form those initial impressions, and so on. You'll find your colleague’s impressions to be informative and influential as you move through your interviews. You'll also enjoy getting to know your colleagues and your predecessors. You'll get an opportunity to do this during the week's evening activities at locations around D.C. which will be in close proximity to the hotel.
5. You’ll be in close proximity to me and the rest of the Sea Grant staff during the week. I'll be around all week, starting at breakfast and ending late at night, for Finalists to talk to. Other Sea Grant staff will be on hand to provide guidance, answer questions, etc. that you have.
What
do I wear during Placement Week, when do I need to wear it, and do I have
to break the bank to update my graduate student wardrobe?
Business dress and business casual are the appropriate professional attire
for Placement Week. It constitutes the following:
Men - Suit with dress shirt and tie; business casual would be a non-suit,
i.e. a dress jacket (blazer, etc.) with dress slacks, dress shirt, and
tie (optional). Dress shoes are an obvious component as well.
Women - Suits (pants or skirts) with a blouse. Dress shoes are part of the getup as well. Hose is appropriate with skirt suits (plus, its likely to be chilly in December). Business casual would be slacks or skirt with blouse or dress sweater.
Bottom line: You want to dress according to how you want to be perceived by the Hosts. Your appearance leaves the first impression and you obviously want that impression to be a good one. Don't go breaking the bank to achieve this.
I advise business dress for Monday through Friday of
Placement Week, particularly on days you'll be interviewing: 2 days for
Leg. Finalists and 2.5 days for Exec. Finalists.
As for other attire, the first night of Placement Week (Sunday night)
is dinner and Hosts won't be there. Business casual is okay that night
as well as each night that we have evening activities. Feel free to bring
athletic attire if you want to go for a run or want to work out. Gold's
Gym is around the corner from the hotel and the hotel might even have
a gym, too. The hotel is 4 blocks from the Mall and you can easily run
up and down the Mall to the monuments, etc.
How flexible or rigid is the
February 1 start date for the fellowship?
The start date is flexible within 1-2 weeks of February
1. There have been fellows in the past who have needed to start earlier
or later due to school- or personal-related matters. The fellowship would
simply run 364 days from the time that you start (e.g. Start: Jan. 28,
2009; End: Jan. 27, 20010). Having said that, it is strongly recommended
that you inform Hosts during Placement Week of your scheduling needs.
While Hosts are understanding and flexible on this issue, they prefer
not to have any surprises. It is standard for offices to think about their
staffing schedules well in advance.
Bottom line: Be forthcoming about your scheduling needs with the hosts during Placement Week and all will be fine.
How
are my Placement Week expenses paid?
Your expenses for Placement Week will be out-of-pocket and you will be
reimbursed by your local Sea Grant program. The structure and format of
that reimbursement will vary as a function of your local SG program.
Who can
I contact to talk about a host office?
You can contact the current fellow in that office and/or a previous fellow
in that office. If you want guidance on alumni to contact, feel free to
contact me or Kola...we can help out.
Can
I contact the host (i.e. the supervisor) personally?
Contact with the host is strongly discouraged. It is important that no
finalist has an advantage (or even a perceived advantage) over other finalists;
conversely, hosts should be on a level playing field as well. This can
happen, even innocently, if hosts and finalists are in discussions prior
to Placement Week. If you need general information about a host (i.e.
location, phone #, email, etc.), I can help you with that.
Should I bring my resume
to each of my interviews during Placement Week? How about my goal statements,
etc.?
There is no need to bring any part of your application
package to your interviews during Placement Week. Nor is it necessary
to bring it to D.C. I have all of your application packages on file and
they are scanned and in electronic form. Hosts will have access to your
application package via the a password-protected website. It is their
responsibility to have your application package on hand as a resource
for your interviews.
What if I have updated
information that isn't on my resume that I want to convey to hosts?
If there are new activities, achievements that you want hosts to know
about that aren't on your resume or in your application package, bring
this up verbally in your interviews. There's no need to update your resumes/CVs
for Placement Week. Giving hosts a verbal update on your credentials will
suffice...it will also serve as a good conversation starter.
What
time should I arrive in D.C. to give enough time to get to the hotel,
settled, and ready for Sunday night's event kicking off Placement Week?
Dinner Sunday evening (Dec. 7, 2008) will start around 5 PM. Back-calculating
from there, you will need to leave the hotel by 4:30 PM. To give yourself
enough time to get settled into your hotel room and to take a deep breath
after your travels, you should plan to check into your hotel room by 4:00
PM. This means that arrival into DCA around 3 PM will give you plenty
of time to get to the hotel by 4 PM. Flying into IAD or BWI will translate
into a 1.5 hr. minimum to get to the hotel (that's baggage claim to hotel
estimate)...maybe less if you don't check your luggage (hard to do with
a week's worth of business clothing).
Where
do I start looking for health insurance? My state Sea Grant program? My
host office? Go on my own? How are insurance costs covered?
First, health insurance costs are covered by the $8,000 non-stipend funds
that come with the fellowship. Moving expenses and fellowship travel are
also part of that $8,000. Second, here's how you get the health insurance
ball rolling:
1. Call your state Sea Grant program and check to see if they enroll their fellows in a health insurance plan. Some SG programs will put their fellows on the same health insurance plan as other state SG employees (technically, you are an employee of your state SG program...or your college/university depending on how your money flows to you). If the SG program does in fact enroll you in their program, work with them on the details of how those premiums are paid, the details of the plans, etc. If not, go to step 2.
2. Most fellows not covered by your state SG program will search out health insurance on their own. Some will enroll in a policy in their home state before coming to D.C. Others will enroll in a plan once they get to D.C. There's no conventional wisdom here and where you enroll may depend on how long your current policy runs. Be sure to check on the dates of your current plan as well as the terms of potential plans you're shopping... you want to avoid a lapse in coverage.
3. Married? If you're married and your spouse has his/her own health insurance plan, you might be able to get incorporated into your spouse's plan. This would circumvent the need to enroll in a policy for just yourself and would free up more money in your $8,000 for moving expenses and travel.
4. Your host office does not cover your health insurance.
When
do we sign up for interviews for Placement Week?
You will sign up for interviews on the following day: Executive - Tuesday
morning at the NOAA Silver
Spring complex SSMC3 4725 Conference Center 1315 East West Highway
(Dec. 9, 2008); Legislative - Tuesday afternoon
(Location TBD - Dec. 9, 2008). Sign up for
interviews will follow short briefings by potential hosts (Monday all
day for Exec.; Tuesday afternoon for Leg.). Placement occurs on the last
day of Placement Week, i.e. Friday morning (Exec.) and afternoon (Leg.).
How many interviews can
I, or should I, sign up for during Placement Week?
It depends on a couple of factors and it depends
on if you are Leg or Exec.
Legislative - Sign up is Tuesday, Dec. 9, 2008, afternoon
You can sign up to interview with nearly all of the Hosts because there are currently (#TBD) Hosts. You should work back from (#TBD) based on the opinion you form from the Host position descriptions (on the database), the CRS briefing (it will describe the difference between House vs. Senate, personal vs. committee offices), current fellows briefing (Tuesday morning), and the Host presentations (Tuesday afternoon). It is possible to interview with all (#TBD) Hosts in 2.5 days...hectic, but certainly possible. I encourage you to do as many as you can given the factors above...it never hurts to interview and find out what each office is all about.
Executive - Sign up is Tuesday, Dec. 9, 2009, morning
There are currently (#TBD) Hosts to choose from...clearly you won't be
able to do (#TBD) interviews in 2.5 days. So, you should select the offices
based on your impressions from the Host position descriptions (on the
database), the Host presentations (all day Monday), and from talking to
current and former Exec. Fellows (Monday Evening Activity). It is well
within reason to sign up for 12-15 interviews...it would be ambitious
to do more than 20 interviews.
When
are interviews during Placement Week?
Executive: Tuesday, Dec. 9, 1:00 PM through Thursday, Dec. 11, 5:00 PM
Legislative: Wednesday, Dec. 10, 9:00 AM through Friday, Dec. 12, 11:00
AM
Interviews take place in the host office. Finalists will be provided locations and directions to host offices.
How
are Hosts and Fellows matched, i.e. how does placement work?
Hosts begin the week by presenting a short overview of their office and
the fellowship
position to the Finalists (Finalists become Fellows once they have been
matched with a Host Office). Finalists then select Host Offices with whom
they will interview. Interview sign up sheets will be faxed to the Host
Offices and interviews will ensue until the close of business on Thursday,
Dec. 11 (Executive Hosts) or late Friday morning, Dec. 12 (Legislative
Hosts). Hosts will fill out a ranking sheet of Finalists they have interviewed
to the Knauss Program Manager. Those rankings will then be provided to
the Finalists on Friday, Dec. 12 by email (6:30 AM for Executive Hosts,
12 PM for Legislative Hosts). Finalists will choose, following rank order,
which Host Office they will commit to. A Finalist may only choose one
Host Office. Once a Finalist has chosen a Host Office, that Finalist must
cross his/her name off of every other list on which they are ranked. The
process continues until everyone has selected a Host Office.
When
and where are Placement Week Evening Activities?
See
Attached
When
and how will a Host know if it is successful in getting a Fellow?
Each office that is successful will be notified by a phone call from the
Fellow directly on
the afternoon of Friday, Dec. 12, 2008. The Knauss Program Manager will
notify each office that is not successful on the afternoon of Friday,
Dec. 12, 2008.
How
is the fellowship agreement finalized?
The National Sea Grant College Program has a “Ratification Document”
that commits the
Host and the Fellow jointly to the fellowship program. It is signed by
both a Host Office representative, the Fellow, and the Knauss Program
Manager. Guidance on funds transfer to Sea Grant to support the Fellow
will also be provided to Executive Host Offices as part of the Ratification
Document.